Program Associate, U.S. Business Action to End HIV Health Action Alliance

Location: Remote (U.S.)
Hybrid Role (Remote Work with Regular In-Person Touchpoints)
Classification: Exempt

ABOUT US

We are Meteorite, the team behind the coalitions creating a better future. We build coalitions that tackle society’s biggest challenges and power their progress to advance well-being for all. 

We conceived and lead the Civic Alliance and the Health Action Alliance – large private-sector coalitions committed to strengthening our democracy and improving the health and wellness of workers and communities across the United States. We also work with influential NGOs, Fortune 500 companies, and other organizations to help them create and scale coalitions for impact on a wide range of issues, including workplace safety, early education, HIV/AIDS prevention and awareness, and anti-bullying/belonging.

We’re a dynamic, rapidly growing organization powered by a diverse and dedicated group of self-starters drawing on decades of experience in business, nonprofits and government. At the heart of our work is impact; we aim to inspire positive change and achievement in people and communities we serve.  

Join us and let’s make an impact, together. 

THE ROLE

U.S. Business Action to End HIV, an initiative of the Health Action Alliance, is a growing coalition of private sector partners dedicated to expediting efforts to eradicate HIV in the United States by 2030. We provide free resources, tools, and events to assist employers in educating their workforce, combating stigma, enhancing access to HIV prevention and treatment services, and establishing connections with communities in need.

As a Health Action Alliance Program Associate at Meteorite dedicated to the U.S. Business Action to End HIV team, you will provide key support and manage daily operations needs for the initiative. You will report to a director and work hand in hand with the team to bring an impact program to life. 

The ideal candidate is an entrepreneurial self-starter with a passion for engaging the business community in collective impact. The successful candidate will have an interest in health and/or social impact broadly. 

RESPONSIBILITIES

• Communications & Content Creation
  • Research and draft written communications for resources and toolkits
  • Draft / develop web, newsletter, and social media content
  • Draft / develop slide decks and remarks for presentations
  • Collect and share relevant news clips on relevant topics to our programs
  • Identify thought leaders or journalists who may be interested in learning more about our programs
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• Membership & Community Engagement & Growth
  • Research potential new members, sponsors, community leaders, and other stakeholders to engage in the Coalition
  • Support the onboarding of new Coalition members, including updating website and member forms, creating commitment form(s), updating customer relationship management (CRM) platforms (e.g. Hubspot), and publicly acknowledging membership
  • Manage community membership process for local chapters, including form management, updating community partner directory, contacts, and CRM platforms 

• Project Support & Reporting
  • Work closely with the team to plan and track program deliverables, using project management tools like Asana and CRM platforms.
  • Work closely with the team to track member company annual commitments, provide updates on the progress of the commitments, and keep forms up-to-date
  • Track sponsor deliverables, reporting, and follow-up
  • Track program events and performance for quarterly and end-of-year evaluation
  • Support annual impact report data collection and drafting
  • Provide scheduling support for team, partner, and member meetings
  • Take notes during meetings and support follow-up and tracking of key actions, (e.g. drafting emails for colleagues to send after meetings)
    
    
• Event Support: Partner with the HIV team and Events Director to develop, manage, and market virtual and in-person events for the business community.  This will require you to
  • Conduct background research about potential speakers, topics, or partners that should be invited to participate in the event
  • Draft invitations to potential speakers
  • Prepare promotions and briefing packets for confirmed speakers and moderators
  • Coordinate the development of slides & an event script
  • Confirm and coordinate speakers and moderators
  • Help produce virtual meetings using relevant live stream platforms (e.g. Zoom) 
  • Manage event follow-up by drafting thank you notes/gifts, preparing audience analysis, and drafting key takeaway messages
  • As needed, attend live events such as conferences, summits, local chapter meetings, and annual coalition convenings to provide on-the-ground support with event preparation and execution.
    
    
• Website Management
  • Use content management system to keep program websites up to date with our latest coalition members, partners, resources, news and membership information
  • Track basic web analytics and prepare reports summarizing visitors and engagement
    

YOUR MINDSET AND EXPERIENCE

• Bachelor's degree in business, communications, public relations, public health, or a specific social impact or other relevant field
• 1-4 years of experience in agency, social impact, marketing, communications or nonprofit work (internship experience counts)
• An organized, detail-oriented, and high-energy creative thinker and problem-solver who sees every challenge as an opportunity
• An exceptional communicator and strong written communication skills
• Have an intermediate to advanced level of experience with major social media platforms, able to build not just content but strategy 
• Ability to multitask and manage various project elements simultaneously
• Strong attention to detail
• A confident self-starter who is ready to take initiative to tackle complex projects in a fast-paced environment
• A team player who collaborates well with internal and external partners to help our clients achieve their goals
• Experience with HubSpot or other CRMs is a plus 
• A deeply curious learner, always looking to grow and stay current with the topics most important to our firm and our clients

METEORITE’S VALUES AND COMMITMENTS

• All Meteorite team members demonstrate the principles of integrity, teamwork, velocity, innovation, and impact.
• We are committed to civic engagement, health equity, and access to opportunity, as well as diversity, equity, inclusion, and belonging.
• Our work environment is one of psychological safety, collaborative learning, coaching, and personal and professional development. We want Meteorite to be a place where everyone can thrive and grow their careers.

WE OFFER

• The salary range for this position is $70,000-80,000, commensurate with experience level and geographic location.
• Bonus eligible.
• Group health, dental, and vision insurance plans that are heavily subsidized by the company.
• Access to our 401(k) retirement plan, with a dollar-for-dollar match up to 4% of salary.
• Health and wellness PTO to include vacation days & company holidays: 10 days of annual paid vacation time in addition to 10 federally-recognized holidays + 2 floating holidays. Furthermore, Meteorite closes the week between Christmas and New Year's Day.
• Student loan repayment benefits, up to $2,400 per year.
• Coaching and professional development opportunities.
• Parental leave includes up to 16 work weeks of partially-paid family/medical leave within a 12-month period.
• Unlimited paid sick leave and mental health time off; paid time off for doctors’ visits, including time off for dependents / covered family members if needed.
• Paid time off to participate in civic activities such as voting, serving as a poll worker or performing jury duty.
• Mental health benefits and access to an Employee Assistance Program (EAP) that offers you and your family members free, confidential, 24/7 support at no cost to help you build greater work-life balance and a healthy lifestyle.
• Monthly technology stipend, as well as a remote workstation allowance to improve safety and reduce the risk of ergonomic and musculoskeletal injuries.
• Flexible spending accounts for medical, child and/or elder care expenses.

Interested? Please email a cover letter and resume to careers@wearemeteorite.com. In the subject line, please write “Program Associate” and where you saw this job post. 

Meteorite is deeply committed to creating an inclusive workplace where all team members and consultants feel welcomed and empowered. More than a commitment not to discriminate, we actively encourage applicants of diverse backgrounds and identities to apply. We believe diverse perspectives will make us better, and we enthusiastically welcome all applicants, no matter their race, color, religion, sex, gender identity, sexual orientation, national origin, age, or abilities. We will consider qualified candidates with criminal histories in a manner consistent with the Fair Chance Act.  This job description is not designed to cover a comprehensive listing of duties that are required of the position. Responsibilities may evolve with the demands of the company.